Productivity tools are essential in order to ensure that work deadlines are met and that all tasks are progressing along as planned.

Like with any other tools online, productivity tools are not all the same. Some have different functions and features while others are best suited for certain types of industries only.


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The most basic features

  • Ease of Use – Whether the user is tech-savvy or not, they should be able to use the tool with ease.
  • Security – Important data and files should be kept secure.
  • Integration – The productivity tool should also have options to integrate with other tools.
  • Support Team – The tool’s support team should easily be accessible in case anything goes wrong.

For those who are seeking for a productivity tool that can cover the basics, choosing from these five should suffice.



Pricing: Free version, $9/month, $72/year per user

RescueTime is a productivity tool that helps users get a good gauge of where their time is spent while using their computers or mobile devices. It’s a tracker where users can accurately see which activities take the most of their time.

This is the dashboard. Users will be able to spot at a glance how much time has been logged for that specific day. They will also be able to see a detailed breakdown of the activities that they have spent time on.

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There’s also a section for the current status of the goals they have set up. Lastly, the reporting page presents the most productive hours during the course of the day.



Pricing: Free version, $9.99/month for business class, $22.83/month for enterprise

Due to its user-friendly interface and intuitive design, Trello is one of the most popular project management tools to date. For first-time users, they can easily check out the tons of templates and sample boards for reference.

trello sample page
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Trello offers a free version for users who want to use the tool. However, there is a size limit for the data and other features.



Pricing: Free version, $4.99/month, $49.99/year for premium 

Wunderlist is a productivity tool that’s known for being straightforward with no extra frills attached to it. It’s easy to set up and has a beautiful interface that online users have been raving about.

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Its functionality is perfect for personal to-do lists and simple tasks.


Looking for some apps to help you balance life and work? Read: The 5 Best Mindfulness and Meditation Apps



Pricing: Free version, $7.99/month for premium, $14.99/month for business

Evernote was launched in 2007 and is one of the first productivity tools to hit online users. It is still quite popular today with over 200 million current users of the tool. It has organisational features that include tagging, sorting, and crosslinking notes.

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Premium subscriber can also opt to have an Evernote email address that can save up to 200 emails on a daily basis. Evernote also has audio recording functionalities for desktop and mobile.



Pricing: Free version, $6/month per user for pro, $8/month per user for team, $16/month per user for sales

Sortd is a project management tool that is packed with a lot of useful features. The tool works inside Gmail and can be used for boosting email productivity, organising lists, project planning, and for managing business processes.

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With Sortd, subscribers can keep track of everything that comes into their inbox and easily share it with their team for collaboration.

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