Effective team meetings are integral in every company. With that said, it’s important that every meeting should be properly planned and organised. If you’re organising a meeting any time soon, this handy meeting room equipment checklist can help you prepare in a snap.

Basic Equipment:

  • Airconditioning: No one will be able to concentrate if the room is uncomfortably hot.
  • Meeting Room Table: Make sure that there’s plenty of space on the table to accommodate laptops and documents.
  • Chairs: Meetings usually take longer than 30 minutes. If so, make sure that your team is sitting comfortably. That’s what ergonomic chairs are for.
  • Projector (both computer and screen)
  • Television screen
  • Conference Phone
  • Extension Cord
  • Video Conferencing Equipment
  • Whiteboard
  • Microphone/s
  • Laser Pointer
  • Flip Charts
  • Loudspeakers
  • Room Darkening Shades

Optional Equipment

  • Polycom Speakerphone
  • High Definition Video Cameras
  • Coffee Maker
  • Podium
  • Slide Projector


We created this handy meeting room checklist that you can use anytime. Just click on the download button below, print, and it’s ready to use.

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