Laptop on a desk with a plant in the bakcgroundDo you always find yourself so busy all the time, but feel like you haven’t done much at the end of the day?

It’s time to reassess your daily patterns and habits and find out whether or not you are spending your time wisely on things that matter most. To help get a jumpstart on your efficiency, we’ve created this list on how to be more productive.

So, here are 21 ways to help you finish all in a day’s work:

1. Make a to-do list. It is important to have a quick look at all the things that you need to do for the day and make sure you don’t leave any important task undone.

2. Determine which things are urgent and what takes longer to finish. Try to tackle the most challenging tasks in the morning so you can look forward to a more relaxed afternoon.

3. Create a system that works for you. If it means putting on your favorite playlist or making yourself a cup of coffee as you work, do that. Anything that helps put you in that “work zone” mood can help your productivity.

4. Focus on each task. While multitasking may seem like the way to go when you have a lot to do, concentrating on one thing will help you tick off more on your list quicker.

5. Eliminate or lessen the distractions. Once you have started working on something, commit to it, and fight the urge to check your phone or start browsing other websites.

6. Put a time limit for each item on your to-do list. Not all tasks are created equal. Some will require more of your time, while some will take no more than a few minutes to finish.

7. Find your peak hours. Are you a morning person or do you get more things done in the afternoon? Once you figure out your peak hours, schedule the most difficult tasks during those times.

8. Reward yourself. It doesn’t have to be anything elaborate, but having something to look forward to is always a good motivation. If you finish everything on your list on time, then you deserve to take home a slice of your favorite cake.

9. Get enough sleep and eat right. You know how children need proper meals to stay focused in school. The same is true for adults. When you habitually skip meals or sleep late, your ability to concentrate gets affected and work productivity decreases.

10. Delegate. Believe it or not, this can greatly improve a team’s productivity. Each person has their own forte and delegating tasks that others can handle will give you more time to focus on the things that you do best.

11. Develop efficient work habits. Train yourself to start working at the same time no matter what. Don’t look at your phone to keep yourself from getting distracted.

12. Create a workspace that suits you. Some people want a bare desk with the least amount of distractions while some want pictures of their loved ones to motivate them as they go about their work. Whatever it is, make sure you have all that you need within reach so you can work uninterrupted.

13. Stay off-line for a few hours each day. When working on the important stuff, get off social media, and don’t check your text messages and emails. If there is an emergency, they will call.

14. Group similar tasks together. Answer all emails and messages at the same time. You can also update your calendar, Trello, check Slack, and make notes after you are done with your emails.

15. Take breaks. Every half hour, take a couple of minutes to rest and look at something else besides your computer screen. If you need a midday snack or a cup of coffee, do that.

16. Follow the 2-minute rule. This is especially helpful if you feel swamped. For tasks that can be done within 2 minutes or less, get to it immediately. You will feel good being able to check off a few things in no time at all.

17. Make a list of all the things that you need to stop doing. This is as helpful as your to-do list because it makes you aware of all the habits that make you unproductive.

18. Manage your meetings. Make sure it starts on time and ends on time. Include only the people that need to be in the meeting. The more attendees there are, the longer it will take to finish.

19. Choose phone call or face-to-face interaction over email when needed. Sometimes, exchanging emails back and forth can be tedious, and nothing gets done. If you want to check that item off your list, call them or talk to them directly so you can come up with a solution faster.

20. Ask for help. A lot of people forget this. You have colleagues to help you out when you need them the same way that you will help them when they need you. If there is a task that is new to you, ask someone who has done it before. They can even give you tips on how to do it faster and easier.

21. Do it now. Productivity at work starts at this very moment. There is no better time to start doing things than now.

Follow these work efficiency tips diligently for a month, and it will become second nature to you. You will be amazed at how productive you can be when you put your mind into it.

What about you? Do you have any tips on how to be more productive? We’d love to hear them in the comments below!

 

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